The Nakoma Club Rules and Regulation

The Nakoma Club Management Committee (Committee) was established in September of 2011 and is comprised of representatives from Windsor Gate’s Strata Councils and Greenborough Apartments. The Nakoma Club is jointly managed by the Committee, FirstService Residential and a Resident Manager.
The Committee reserves the right to assess a fine and/or deny access to any Owner, Occupant or Tenant of Windsor Gate’s Strata Corporations or Greenborough Apartments and/or any Visitor or Guest who violate the Nakoma Club’s Rules and Regulations or who are found responsible for damage or vandalism to the facility or its equipment. Residents and/or their Guests or Visitors using the Nakoma Club do so with the full knowledge and acceptance that the facility is monitored at all times by video surveillance.

NAKOMA CLUB HOURS OF OPERATION
➢ Daily from 6:00 am to 10:00 pm year-round.
➢ Fitness Room Daily from 6:00 am to 10:00 pm year-round.
➢ Swimming Pool Daily from 8:00 am to 9:45 pm summer months only.
➢ Hot Tub Daily from 8:00 am to 9:45 pm year-round.
➢ Holiday Hours 10:00 am to 6:00 pm (Closed December 25 and January 1)

Setmore Booking Policy: “No-Show” Setmore bookings. There will be a 15-minute time limit before the booking is forfeited after 2 missed bookings you will not be able to book for 30 days.

Mini Gym Private Amenity Booking Policy: “Private Amenity” Mini Gym bookings. Effective July 1 2024 Only one private amenity booking per week (Sunday-Saturday) will be allowed.

NAKOMA CLUB ACCESS AND USE
1). Access and use of any and/or all of the Nakoma Club’s facilities is conditioned upon the understanding and acceptance by Owners, Occupants, Tenants and/or their Visitors or Guests that all Windsor Gate Strata Corporations, their Strata Councils, Greenborough Apartment’s Owner and Resident Manager, the Nakoma Club Management Committee, FirstService Residential and its employees and the Nakoma’s Club’s Resident Manager and Staff, whether any of the above are employed or contracted, are not liable for any accident or injury sustained by an Owner, Occupant, Tenant and/or their Visitors or Guests while using any and/or all of the Nakoma Club’s facilities.

Access and use of the Nakoma Club is solely for the use of an Owner, Occupant or Tenant residing in one of Windsor Gate’s Strata Corporations and Greenborough Apartment’s residents, including their visitors and guests. The maximum guest limit of people per strata lot or apartment unit is four (4) at any given time. This limit does not apply to the use of certain parts of the facility which were booked in advance for exclusive use. For the maximum numbers for these, please refer to the Swimming Pool and Hot Tub Rules and the terms and conditions outlined in the contract for the bookings of the other specific rooms and facilities.
Occasional access and use of the Nakoma Club for more than four (4) guests per strata lot or apartment unit may be requested with approval being subject to the discretion of the Resident Manager or Property Manager.
Access to and use of the Nakoma Club facilities by Visitors or Guests of any Windsor Gate Strata Corporation or Greenborough Apartments is conditioned that Visitors or Guests are accompanied by an Owner, Occupant or Tenant at all times; unaccompanied Visitors or Guests will be asked to leave the Club.
Owners, Occupants and Tenants will be held, responsible for the behavior and/or actions of their Visitors or Guests.
Access and use of the Nakoma Club for minors (16 years of age and under) (effective October 01, 2023) is conditioned that those minors are accompanied at all times by an adult (19 years of age or older).

GENERAL
1). The Nakoma Club is for the recreational enjoyment of all Owners, Occupants and Tenants of the Windsor Gate Strata Corporations and Greenborough Apartments and/or their Visitors or Guests; individuals conducting themselves in a boisterous, confrontational, ill-mannered or anti-social manner such as, but not limited to, unsportsmanlike conduct, profanity and the reckless use of equipment that may put others at the risk of injury or result in damage to the equipment will be asked to leave the building and may be assessed a fine and/or have their access to the Nakoma Club denied.

Smoking is not permitted at any time inside the Nakoma Club, or in or around any of the Nakoma Club’s outdoor facilities or within a sixty (60) foot / (20) meter radius of the Nakoma Club’s building. E-cigarettes are also prohibited and fall under the same rules as stated above.
Consumption of alcohol by an Owner, Tenant, Occupant and/or their Visitors or Guests strictly prohibited at any time on the Nakoma Club’s exterior property, within Theatre Room, Exercise Room, Gymnasium, Arts and Crafts Room, Barbeque Area and Swimming Pool. The consumption of alcohol is permitted in the Nakoma Club’s Great Room providing that an Owner, Occupant, or Tenant has booked the Great Room in advance.
Owners, Occupants or Tenants who witness any damage, vandalism or illegal activity at the Nakoma Club by an Owner, Occupant, Tenant and/or their Guests or Visitors are required to report such activities to the Resident Manager or FirstService Residential immediately.
Owners, Occupants or Tenants who come across any damage or vandalism at the Nakoma Club, whether witnessed or not, must report it to the Resident Manager or FirstService Residential immediately.
Use of bicycles, rollerblades, skateboards, scooters and/or other similar recreational equipment are not permitted in any of the Nakoma Club facilities at any time nor are they to be used on or around the exterior of the building.
Groups are not permitted to assemble or loiter for any period of time outside or near the Nakoma Club’s front entrance area.
Pets, with the exception of certified assistance dogs, are not allowed on the premises.
Owners, Occupants or Tenants and/or their Visitors or Guests are not permitted to use the Nakoma Club Facilities for commercial or business activity, unless such commercial or business activity has been booked as a private function and approved in writing by FirstService Residential or the Resident Manager.
Owners, Occupants or Tenants are not permitted to use thumbtacks or tape of any kind to post notices, decorations or anything else on the Nakoma Club’s doors, walls, ceilings or other surfaces.

ASSESSMENT OF FINES AND DENIAL OF ACCESS TO THE NAKOMA CLUB
1). The Nakoma Club Management Committee has implemented the following measures for any Owner, Occupant and Tenant and/or their Visitors or Guests who violate the Nakoma Club’s Rules and Regulations.

Letter of warning for the first offense from respective Strata Corporation management company, this is a one-time occurrence.
Letter of warning and the assessment of a fine for a repeat offender.
The third letter notifying the offender that their fob access to the Nakoma Club will be deleted from the system and access to the Club’s facilities will be denied for a reasonable length of time as per Strata Property Act.
Owners, Occupants and Tenants must not allow access to any person who is not in possession of a working fob. Owners, Occupants and Tenants are prohibited from giving access to any Owner, Occupant or Tenant who has had their fob access to the Nakoma Club denied. Such action may result in the assessment of a fine and/or having access to the Nakoma Club suspended.

NAKOMA CLUB AMENITY ROOMS
1). An Owner, Occupant or Tenant may book the Great Room, Multipurpose/Ping Pong Room, Media/Theatre Room, Mini Gymnasium, Arts & Crafts Room, and Guest Suites for their exclusive use.
2). The Nakoma Club Management Committee may authorize exclusive use of certain portions or facilities of the Nakoma Club or Amenity Rooms to recognized or approved clubs on a pre-approved scheduled basis or from time to time.

SWIMMING POOL AND HOT TUB RULES
1). Use of the Nakoma Club’s Swimming Pool and Hot Tub is conditioned upon the understanding and acceptance by Owners, Occupants, Tenants and/or their Visitors or Guests that all Windsor Gate Strata Corporations and Strata Councils, Greenborough Apartment Owner and Resident Manager, the Nakoma Club Management Committee, FirstService Residential and its employees and the Nakoma Club’s Resident Manager and Staff, whether any of the above are employed or contracted, are not liable for any accident or injury sustained by an Owner, Occupant, Tenant and/or their Visitors or Guests while using the Nakoma Club’s Swimming Pool and Hot Tub.

2). The maximum limit of people per strata lot or apartment unit is four (4) at any given time. . Owners must enter through the front doors of the premises and may not open the back gate of the pool to permit additional guests to enter the grounds.

As per Fraser Health Authority, the maximum occupancy for the Swimming Pool and Hot Tub combined, is 134. This number should never be exceeded.
Owners, Occupants and Tenants and/or their Visitors or Guests using the pool are deemed to know and fully understand that there is no Life Guard supervision of the Swimming Pool and those Owners, Occupants and Tenants and/or their Visitors or Guests using the Swimming Pool do so at their own risk.
All signs and notices posted at the Swimming Pool must be adhered to by Owners, Occupants and Tenants and/or their Visitors or Guests at all times.
Alcohol consumption and/or smoking are not permitted on the pool deck at any time.
No boisterous or rough play on the pool deck or in the pool and hot tub are permitted at any time.
Jumping into the pool is not allowed. Running on the pool deck is not allowed.
Swimwear must be worn at all times.
Showering before entering the pool or hot tub is mandatory.
The Pool, Hot Tub and Pool Patio are reserved for adults only (19 years of age or older) from 8:00PM to 9:45PM.
Access and use of the Swimming Pool for minors (16 years of age and under) (effective October 01, 2023) is conditioned that those minors are accompanied at all times by an adult (19 years of age or older).
Children under seven years old may not use the hot tub per Fraser Health Authority regulations.
Any person wearing a bandage or having any apparent skin disorder, open sores, inflamed eyes, cough, nasal or ear discharge or any communicable disease shall be excluded from use of the pool amenities.
Beverages are permitted in plastic containers only. Snacks are permitted on the pool deck, Owners, Occupants Tenants and/or their Visitors or Guest must ensure that food or beverages do not end up in the swimming pool or hot tub.
Owners, Occupants Tenants and/or their Visitors or Guests must ensure that any and all of their leftover food or beverage containers are cleaned up and all personal garbage is removed from the Swimming Pool area.
Glass including but not limited to glass containers, bottles or other breakable items are not permitted in the swimming pool areas or the BBQ area (with the exception of eye wear).
Any glass, bodily fluids, food or other items found in the Swimming Pool or hot tub and/or anything that may affect the safety of others using the pool or hot tub must be reported to the Resident Manager or staff immediately.
No diving into the pool or the hot tub at any time.
Music, radio, or any sound equipment is permitted only if earphones are used.
Owners, Occupants Tenants and/or their Visitors or Guests must dry off and change before entering or sitting in any of the Nakoma Club amenity rooms.

3). No large floatation devices (such as air mattress, floating chairs, etc.) are not permitted in the pool with the exception of life jackets or vests and small floatable toys (e.g. pool noodles, kick boards, etc.) for children. Owners, Occupants, Tenants and/or their Guests or Visitors with small children who cannot swim are encouraged to ensure that their children wear a life jacket at all times.

THE GREAT ROOM (capacity 50)
1). The Great Room is for the quiet enjoyment of all Owners, Tenants and Occupants of the Windsor Gate Strata Corporations and Greenborough and/or their Visitors or Guests, and as such any boisterous, confrontational and ill- mannered behavior by an Owner, Occupant or Tenant and/or their Visitors or Guests will result in the person responsible being asked to leave the building and may be assessed a fine or have their access to the Club denied.

The Great Room is available to Owners, Occupants and Tenants and/or their Visitors or Guests at all times with the exception of a pre-approved community event and/or a private booking of the facility. Rental of the Great Room includes exclusive use of the adjoining patio. Anyone not associated with the booking is prohibited from passing through the Great Room or patio during the booking.
Kitchen facilities are available for use by Owners, Occupants and Tenants and/or their Visitors or Guests who accept the responsibility to ensure that all kitchen appliances, counters, tables and the general kitchen area are cleaned after use and that all personal garbage has been removed.
Consumption of alcohol by an Owner, Tenant, Occupant and/or their Visitors or Guests is only permitted in the Great Room with the proviso that the Owner, Tenant, and/or Occupant have booked a private party in advance.
Owners, Occupants or Tenants are not permitted to post notices anywhere in the Nakoma Club without the expressed written approval of the Nakoma Club Management Committee, FirstService Residential and/or the Resident Manager.
Owners, Occupants or Tenants and/or their Visitors or Guests are not permitted, at any time or for any occasion, to remove furniture from the Great Room.

MEDIA/THEATRE ROOM (capacity 14)
1). The Theatre Room is available to all Owners, Occupants and Tenants and must be booked.

The Theatre Room is available for use by Owners, Occupants and Tenants and/or their Visitors or Guests who accept the responsibility to ensure that after use the room is cleaned of all food and beverages and that all personal garbage is removed.

MINI GYMNASIUM (capacity 20)
1). The Gymnasium is for the recreational enjoyment of all Owners, Occupants and Tenants of the Windsor Gate Strata Corporations and Greenborough Apartments and/or their Visitors or Guests; individuals conducting themselves in any anti-social manner such as, but not limited to, unsportsmanlike conduct, profanity and the reckless use of equipment, that may put others at the risk of injury or result in damage to the equipment, will be asked to leave the building and may be assessed a fine or have their access to the Nakoma Club denied.

The gymnasium is available on a first come, first served basis with the exception of a pre-approved community event and/or a private booking of the facility.

Only 1 Setmore booking allowed per strata unit per day.

Only 1 Setmore booking allowed per day(per group)and if you have a private booking ,you are not allowed to hold a setmore booking.

Effective July 1 2024 only one booking per week (Sunday-Saturday) will be allowed per resident/strata lot.

Fitness or running shoes are required in the gymnasium. No black-soled shoes, boots, or sandals are allowed.
Hockey pucks, lacrosse balls or other similar hard density sports pucks or balls are not permitted in the gymnasium.
The gymnasium can be booked for a maximum of sixty (60) minutes. Bookings can be made at www.nakomaclub.com up to 48-hours in advance (There is a no-show policy, after 15 minutes it becomes first come first serve, after 2 no shows, booking are denied). Use of the gymnasium beyond sixty (60) minutes is up to the discretion of facility staff if the subsequent time block is not reserved.
All equipment must be returned to its storage location after use.

ARTS/CRAFTS ROOM (capacity 20)
1). The Arts and Crafts Room is for the recreational enjoyment of all Owners, Occupants and Tenants.

The arts & crafts room is available on a first come, first served basis, with the exception of pre-approved a community event and/or private reservation of the room.
All materials used in the making of arts & crafts must be gathered up, the room is to be left clean after use and all personal garbage is to be removed.

MULTIPURPOSE/PING PONG ROOM (capacity 20)

The activity room is available on a first come, first served basis with the exception of a pre-approved community event and/or a private booking of the facility.
All equipment must be returned to its storage location after use.

FITNESS/EXERCISE ROOM
1). The Exercise Room is for the recreational enjoyment of all Owners, Occupants and Tenants of the Windsor Gate Strata Corporations and Greenborough and/or their Visitors or Guests, and as such individuals conducting themselves in any anti-social manner such as, but not limited to, profanity and the reckless use of equipment, that may put others at the risk of injury or result in damage to the equipment, will be asked to leave the building and may be assessed a fine or have their access to the Nakoma Club denied.

Children under the age of sixteen (16) minors (effective October 01, 2023) are not permitted in the Exercise Room.
No food or alcoholic beverages are allowed, non-alcoholic beverages are permitted in plastic containers only.
Music, radio, or any sound equipment is permitted only if earphones are used.
Gym clothing and soft-soled shoes must be worn at all times. No black soled shoes or sandals are permitted.
Owners, Occupants and Tenants of the Windsor Gate Strata Corporations and Greenborough Apartment complex have priority use of the exercise equipment over a Visitor or Guest.
Machines and other fitness equipment must be wiped clean after each use.
Lockers are available on a daily use basis only. Owners, Occupants and Tenants are not permitted to leave belongings inside the lockers or changing room overnight. Locks will be cut off and any item found in the locker and changing rooms will be collected on a daily basis by the Resident Manager.
The Nakoma Club will not accept responsibility for lost, stolen or damaged property that may result in the use of the lockers or change room facilities and advise all Owners, Occupants and Tenants and/or their Visitors or Guests not to leave valuables or personal belongings unattended in the lockers and/or changing rooms.
Owners, Occupants and Tenants are required to assist in keeping the changing facilities clean and tidy.
Owners, Occupants and Tenants and/or their Visitors or Guests must change in the appropriate changing room.

AMENITY ROOM BOOKING POLICES
1). Designated rooms may be used for private parties for an Owner, Occupant or Tenant of the Windsor Gate Strata Corporations and Greenborough; other rooms may be booked if approved by the Nakoma Club Management Committee.

No commercial or business activities are permitted unless such commercial or business activity has been approved in writing by the Nakoma Club Management Committee, FirstService Residential or Resident Manager.
No bookings of outdoor facilities are permitted, with the exception of the exclusive use of the patio adjoining the Great Room which is included in the Great Room booking. Pools and decks are open to all Owners, Occupants and Tenants and/or their Visitors or Guests at all times, unless otherwise approved by the Nakoma Club Management Committee.
Booking a private function does not entitle guests to use the swimming pool, hot tub or any other amenity room within the Nakoma Club.
Amenity Rooms must be booked a maximum of 90 days and a minimum of one week in advance.
Any strata lot can only hold two weekend (Friday through Sunday) bookings of the Great Room within any 90 day period.

BOOKING PROCEDURES

All bookings are made through www.nakomaclub.com.
Facility rooms must be booked a minimum of one week in advance.
A form accepting responsibilities and understanding of the Nakoma Clubs Rules and Regulations must be signed at the time of booking.
Cheques for both the damage deposit and booking fees must be received a minimum of two (2) weeks prior to the reservation or on the date of reservation if less than two (2) weeks prior to event.
Owners, Occupants and Tenants are permitted one active booking at a time.
Cancellation of more than seven (7) days in advance of guest arrival will result in full refund of the rental fee.
Cancellations from two (2) days and up to seven (7) days before guest arrival will result in a 50% loss of the rental fee.
Cancellations less than forty-eight (48) hours prior to guest arrival will result in a 100% loss of the rental fee.

BOOKING FEES – GREAT ROOM

All bookings are made through www.nakomaclub.com.
Payment must be by cheque and made out to the “Nakoma Club” and given to the Resident Manager at the time of booking.
A non-refundable fee of $75.00 will be charged for each booking from Monday – Thursday and for up to five (5) hours of use, inclusive of set-up and clean-up time.
A non-refundable fee of $130.00 will be charged for booking Friday, Saturday and Sunday and for up to five (5) hours of use, inclusive of set-up and clean-up time.(Effective September 15,2024 the Great Room fee will be $150 on Friday, Saturday, Sunday including Holidays and Long weekends) for up to (5) hours of use, inclusive of set-up and clean-up time.
A $200.00 refundable damage deposit is required and will be returned upon satisfactory inspection by the Resident Manager or staff and that no additional cleaning or repairs are needed.
If additional cleaning or repairs are needed, the balance of the costs will be taken out of the $200.00 damage deposit.

BOOKING FEES – MULTIPURPOSE/PING PONG ROOM, MEDIA/THEATRE ROOM, MINI GYMNASIUM, AND ARTS AND CRAFTS ROOM

All bookings are to be made through www.nakomaclub.com.
Payment must be by cheque made out to the “Nakoma Club” and given to the Resident Manager at the time of booking.
A $200.00 refundable damage deposit is required and will be returned upon satisfactory inspection by the Resident Manager or staff and that no additional cleaning or repairs are needed.
If additional cleaning or repairs are needed, the balance of the costs will be taken out of the $200.00 damage deposit.
Non-refundable fees, as per the below schedule, will be charged for each booking (booking time is inclusive of set-up and clean-up time).
Multipurpose/Ping Pong Room – $30.00 – Available any day of the week and for up to 4 hours of use.
Media/Theater Room – $30.00 – Available any day of the week and for up to 4 hours of use.
Mini Gymnasium – $30.00 – Available any day of the week and for up to 4 hours of use.(Effective July 1,2024 only 1 booking a week Sunday-Saturday will be allowed per resident/strata lot. Effective September 15,2024 $30 for 2 hours and two bookings a day.
Arts and Crafts Room – $30.00 – Available any day of the week and for up to 4 hours of use.

GUEST SUITES
1). Guest suites are available on a first-come-first serve basis. Only owners and tenants may book a guest suite.

BOOKING PROCEDURES – GUEST FEES

All bookings are made through www.nakomaclub.com.
Guest suites must be booked a maximum of 90 days and a minimum of one week in advance.
A form accepting responsibilities and understanding of the Nakoma Club’s Rules and Regulations governing the use of the guest suite and the Nakoma Club facilities must be signed.
A booking is not guaranteed until Nakoma Club staff verify the resident status of the person booking and provide confirmation of booking.
Payment must be by cheque made out to the “Nakoma Club” and given to the Resident Manager at the time of booking and the booking is not secure until payment is made in full.
A non-refundable fee of $100.00 per night will be charged.(Bookings after September 15,2024 will be $130)
A $200.00 refundable damage deposit is required and will be returned upon satisfactory inspection by the Resident Manager that no additional cleaning or repairs are needed.
If additional cleaning or repairs are needed, the balance of the costs will be taken out of the $200.00 damage deposit.
Damages in excess of $200.00 and not covered by the guest may be charged to the Owner, Occupant or Tenant.

BOOKING POLICIES – GUEST SUITES

Rental of the Guest Suites is limited to a maximum of seven (7) nights unless pre-approved by the Nakoma Club Management Committee. No extension will be allowed if there is a waiting list during the busy holiday season or summer months.
Owners, Occupants and Tenants are entitled to one (1) booking at a time.
Guest Suites are limited to two (2) adults per suite unless otherwise approved in writing by the Nakoma Club Management Committee.
Cancellation of more than seven (7) days in advance of guest arrival will result in full refund of the rental fee.
Cancellations from two (2) days and up to seven (7) days before guest arrival will result in a 50% loss of the rental fee.
Cancellations less than forty-eight (48) hours prior to guest arrival will result in a 100% loss of the rental fee.
Check in is 2:00PM
Check out is 11:00AM
Cleaning is available during a guest’s stay for an additional $30.00.
Clean towels will be made available from the Resident Manager upon request.
All the Nakoma Club’s Rules and Regulations apply to users of guest suites.
Owners, Occupants and Tenants are responsible for ensuring that their guests are informed of and follow the Nakoma Rules and Regulations during their stay in a guest suite.