Rental Duration: 4 Hours | Fee: $30 | Maximum Guests: 20
Theatre Room must be booked a minimum of two week in advance. Bookings will be approved by staff subjected to current Nakoma Club Rules.
BOOKING POLICIES – AMENITY ROOMS
Designated rooms may be used for private parties for Windsor Gate Development Owners, Tenants and Occupants only; other rooms may be booked if approved by the Nakoma Club Committee.
The designated rooms available for private rentals include: the Great Room, Activities Room, Theatre Room, and Gymnasium.
No Commercial type activities are permitted.
No individual booking is allowed for any rooms on Statutory Holidays, Dec 24, and Dec 31.
No booking of Outdoor Facilities is permitted. Pools and decks are open to all Owners at all times, unless approved by the Nakoma Club Committee.
Booking a private function does not entitle guests to use of the swimming pool, hot tub or any other amenity room within the Nakoma Club.
BOOKING PROCEDURES & FEES:
Booking Procedures: Facility rooms must be booked a minimum of one week in advance. All bookings are made through the Caretaker. A form accepting responsibilities and understanding of facilities rules must be signed at the time of booking. Cheques for both the damage deposit and booking fees must be received no later than two weeks from the time you made your reservation or on the date of booking if less than two (2) weeks prior to the event.
Cancellation more than seven (7) days in advance of guest arrival will result in full
refund of the rental fee.
Cancellations up to seven (7) days before guest arrival will result in a 50% loss of the
Cancellations less than 48 hours prior to guest arrival will result in a 100% loss of the
No room rental bookings will be accepted more than sixty (60) days in advance.
Owners are permitted one active booking at a time.
Booking Fees – Activities Room, Theatre Room & Gymnasium:
A non-refundable fee as per the below schedule will be charged for each booking. In addition, a $200 refundable damage deposit is required and will be returned after the event and upon completion of a satisfactory inspection by the Caretaker. If additional cleaning or
repairs are needed, the balance of the costs will be taken out of the $200 damage deposit. Payment and Damage Deposit must be made in the form of two separate cheques. All cheques are to be made payable to the “Nakoma Club”.
Activities Room – $30.00 – Up to 4 Hours
Theatre Room – $30.00 – Up to 4 Hours of Use
Gymnasium – $25.00 – Up to 2 Hours of Use
Nakoma Club at Windsor Gate Theatre Room
Anyone wishing to rent the Theatre Room must adhere to the following:
An application for the use of Theatre Room may be made by an Owner, Tenant or Occupant of the Windsor Gate Community.
Owners are required to pay a $200 refundable damage deposit at the time of booking. The $200 will be refunded if there is no damage.
A non-refundable fee of $30 will be paid by the Owner renting the facility.
Two separate cheques must be delivered to the Caretaker. One for the nonrefundable fee of $30 for the private booking. A second for $200 for the refundable (pending there is no damage) damage deposit.
Owners wishing exclusive use of the Theatre Room must book the room with the resident manager.
Owners must sign the application form for the use of Theatre Room which includes a waiver of liability.
Attendance at Function:
The Owner, Tenant or Occupant must be in attendance at the function, unless approved by the Nakoma Club Committee.
The Owner, Tenant or Occupant is personally responsible for the conduct of the guests attending their function. This responsibility is acknowledged and accepted by signature to the contents of this application.
Clean-Up: In order to maintain a standard of cleanliness the Owners / Residents are responsible for removal of all garbage and recyclable materials.
Any damage or extra cleaning required as a result of a booking will be charged back to the Owner of the strata lot renting the Theatre Room. The Resident Manager will assess the cost of the repair and advise Gateway Property Management. A charge will then be assessed against the Owner’s account.